NASA SEWP V
Solutions for Enterprise-Wide Procurement Five (SEWP V)
Type of Contract: Government Wide Acquisition Contract (GWAC) available to all federal agencies.
Contract Number: NNG15SD02B (Category B, HUBZone)
Period of Performance:
5 year Base Period - Period of Performance: 05/01/2015 to 04/30/2020
Option Period 1 - Period of Performance: 05/01/2020 to 04/30/2025
Scope of Contract: Information Technology Products and Services.
NASA SEWP V Home Page: https://www.sewp.nasa.gov
PCi Tec corporate Home page: https://www.pcitec.com
SEWP V Surcharge: 0.34% on all contract orders.
About SEWP V:
Description: The SEWP V contracts are firm-fixed-price, indefinite delivery/indefinite quantity, with a $25 minimum per order of supplies or services, and a per contract maximum of $20 billion. Each contract will have an effective ordering period of 10 years, consisting of a five-year base period from May 1, to April 30, 2020, and one five-year option to extend the period of performance through April 30, 2025.
SEWP V contracts streamline the process of providing federal agencies with state-of-the-art tablets, desktops and servers; IT peripherals; network equipment; storage systems; security tools; software products; cloud-based services; video conferencing systems, and other IT and audio-visual products; as well as related services such as installation, training and maintenance.
All federal agencies and their contractors can place orders through this GWAC. NASA’s Goddard Space Flight Center in Greenbelt, Maryland, procures and manages the SEWP V effort.
SEWP V FAQs
Fair Opportunity Using SEWP Contracts
SEWP V is composed of 197 Indefinite Delivery Indefinite Quantity (IDIQ) contracts to over 140 pre-competed Prime Contract Holders, both manufacturers and resellers of IT equipment. The contracts were awarded in 5 contract Groups - 2 full and open and 3 set-aside competitions. Since all awards were multi-award contracts, Fair Opportunity (refer to FAR 16.505(b)) must be given to all contractors in one or more Groups or set-asides.
The SEWP website provides the only SEWP recommended tools for manufacturer searches Market Research Tool and for Request for Information/Request for Quotes (RFI/RFQ) (Quote Request Tool). These tools are available to assist customers with buying decisions and as one means to provide documentation for any needed selection criteria. The following steps may assist customers in determining which contract best fulfills their requirements:
1. Market Research: According to Federal Acquisition Regulations, (FAR) Part 10, appropriate market research based on the size and complexity of the acquisition is required. The Online Market Research Tool and Quote Request Tool SEWP tools assist in this market research process.
2. Fair Opportunity: FAR 16.505(b) (1) provides that each contractor shall be given fair opportunity to be considered for each order exceeding $10,000 and issued under multiple award contracts. The FAR states that the method to obtain fair opportunity is at the discretion of the CO and that the CO must document the rationale for placement and price of each order.
Using the SEWP online Quote Request Tool is the recommended method to assist in this activity and to augment the required decision documentation. The SEWP QRT tool will automatically include the Contract Holders within a selected Group or based on a suggested source.
NOTE: Fair Opportunity to all Contract Holders within one or more SEWP Groups or set-asides is required. There is no requirement to obtain 3 quotes as long as all Contract Holders within a Group or set-aside were provided opportunity to provide a quote.
3. Best Value: Once market research is completed, the end-user's needs, technical requirements, Contract Holder program performance, price, Agency policy and other factors related to the exercise of sound business judgment should be considered in making a best value determination.
What is SEWP V?
Solutions for Enterprise-Wide Procurement (SEWP, pronounced ‘soup’), is a multi-award Government-Wide Acquisition Contract (GWAC) vehicle focused on IT products and product based services. SEWP V is the fifth such contract awarded by the National Aeronautics and Space Administration (NASA).
What products and services are available through SEWP V?
Pre-competed SEWP V contract holders offer a wide range of advanced technology including tablets, desktops and servers, IT peripherals, network equipment, storage systems, security tools, software products, cloud based services, video conferencing systems and other IT and Audio-Visual products. Product based services such as installation, training, maintenance and warranty are also available through SEWP.
Who can use SEWP?
As an OMB authorized GWAC, the SEWP V contract can be utilized by all federal agencies. The statutory authority allowing usage of the SEWP contracts by the entire Federal Government is NASA’s designation as an Executive Agent by OMB based on the Information Technology Management Reform Act (ITMRA) of 1996, now the Clinger Cohen Act.
Why use SEWP?
SEWP offers low prices (generally below GSA schedule prices), the lowest surcharge and the easiest and fastest ordering procedure using pre-competed contracts.
Through SEWP, agencies can find an exact fit for their needs at the best overall value by searching the Web and choosing the right solutions offered directly by leading hardware and software manufacturers and experienced Government integrators.
Are Blanket Purchase Agreements (BPA’s) allowed on SEWP?
SEWP does not have a structure available that is identical to the GSA BPA arrangement. However, SEWP has the ability to be used for Delivery Orders with Options (DOWOs) and along with the Fair Opportunity procedures in FAR Part 16.505(b), some of the functionality related to Purchase Agreements can be applied to the SEWP process. This functionality is as follows:
If an Agency has a requirement to purchase a set of known in-scope items and products but is uncertain of the timing of those purchases, a Request for Quote (RFQ) can be submitted using Fair Opportunity guidelines to one or more SEWP Contract Groups;
The Agency may award one or more Delivery Orders based on the quotes received. This initial set-up Delivery Order would set the price of the items as quoted. The maximum time for the existence of this order and any instructions for exercising options / placing option calls against the original quote and initial Delivery Order should be noted in this initial order
Agency officials may then follow the procedures as stated in the set-up Delivery Order to place orders against the initial quote. This is per the FAR Part 16 exception to Fair Opportunity for logical follow-ons to a Delivery Order, which was itself awarded based on Fair Opportunity.
Any substantive change to the initial quote and subsequent initial Delivery Order, such as increasing the scope of products quoted, would require a renewed Quoting and ordering cycle including issuing a new RFQ following Fair Opportunity procedures.
The actual usage and set-up of the initial Delivery Order is the Contracting Officer’s responsibility. DOs can be awarded for a period not to exceed 5 years in duration.
Online Program Support:
Obtaining a Quote for Hardware, Software, and/or Services:
You can contact PCi Tec at any time with SEWP questions or concerns. The PCi Tec team is ready to serve you.
Email: email@example.com Tel: 540‐635‐4402 Option 1 Fax: 540‐635‐8871
*Request for quote feature is available on the SEWP site at http://sewp.nasa.gov. Please note all quotes must be routed through the SEWP PMO.
Policy and Procedural Information Regarding: Installation, Basic Warranty, Extended Warranty, Technical Support, Software Support, and other Post Delivery Issues:
Installation – Can be purchased at the time of the hardware procurement, but cannot be purchased as a standalone service. Basic Warranty - Offerings are specific to each manufacturer’s product.
Extended Warranty - Can be purchased anytime during the standard commercial warranty period. The extended warranty provides coverage for 12, 24 or 36 months after its initial start date, regardless of the commercial warranty period. The extended warranty coverage depends on the option purchased from the product manufacturer.
Technical Support - Each product manufacturer maintains a technical support team to assist with product problem reports on products under basic warranty, extended warranty, and assist the user towards a timely resolution of the reported problem. You are encouraged to contact us on weekdays from 8:30 am to 5:00 pm EST should you need our assistance with interfacing with the manufacturer’s support team. Please call our toll-free number: 1-855-727-3975 or email firstname.lastname@example.org.
Software Support - Each product manufacturer maintains a technical support team to assist with software problems, patches and/or upgrades and assist the user towards a timely resolution of the reported problem. You are encouraged to contact us on weekdays from 8:30 am to 5:00 pm EST should you need our assistance with interfacing with the manufacturer’s support team. Please call our toll-free number: 1-855-727-3975 or email email@example.com
Trouble Shooting Problematic Orders and Post Delivery Issues:
Michael Shaffer – Program Manager, Email: firstname.lastname@example.org Tel: 540‐635‐4402 Ext. 304
Trent Nicholson – Deputy Program Manager, Email: email@example.com Tel: 540-635-4402 Ext. 301
SEWP V Government Points of Contact
SEWP V Program, scope or technical questions:
NASA SEWP Program Manager
Web tool questions, order processing or post-order support:
NASA SEWP Helpline